Introduction
Zipline integrates with systems that are your source of truth for your workforce, and then manages their compliance checks and status. This article walks through how people states (e.g. on leave, archived) and lifecycles (i.e. Applying, Starting soon, Active and Offboarded workers) are represented in Zipline.
This article is only for customers who have an integration with their HRIS.
State
This relates to whether a person is on leave or archived for your organisation:
On leave people are defined as anyone who is within their leave start date and before the leave end date, or otherwise marked as on leave by an integration. Note, ongoing compliance reminders send to these pause for these people and recommence within 30 days of their return, where this is specified.
Archived people are for historical records, e.g. candidates who applied and were never hired, or employees who have been long since offboarded.
Lifecycle
This relates to where in the journey of working for your organisation a worker is.
Applying
This is for people that are not actively working for or scheduled to work at your organisation, and have not previously worked at your organisation.
Based on people who do not yet have an External ID (e.g. Employee ID for Employees) assigned by an integration.
Note, internal hires going through compliance are still reflected as "Active".
Starting soon
This is for people that are scheduled to work at your organisation.
Based on people who have an External ID (e.g. Employee ID for Employees) assigned by an integration and/or a start date in the future.
Active
This is for people that actively work at your organisation.
Based on people who have an External ID (e.g. Employee ID for Employees) assigned by an integration and/or a start date in the past.
Offboarded
This is for people who have previously worked for your organisation.
Based on people who have an External ID and a termination date in the past.
Managing People State & Lifecycle Data
Data for people state and lifecycle should be managed in your HRIS. Once data is updated there, it will reflect in Zipline within 24 hours.