Introduction
Zipline integrates with systems that are your source of truth for your workforce, and then manages their compliance checks and status. This article walks through how people states (e.g. active workforce or those on leave) and lifecycles (e.g. candidates, pre-staff, and engaged workers) are represented in Zipline.
This article is only for customers who have an integration with their HRIS.
State
This relates to whether a person is active for your organisation:
Active people is any worker (regardless of lifecycle) that is not archived.
On leave people are defined as anyone who is within their leave start date and before the leave end date, or otherwise marked as on leave by an integration. Note, ongoing compliance reminders send to these pause for these people and recommence within 30 days of their return, where this is specified.
Archived people are those that have left your organisation or previously may have applied to your organisation.
Lifecycle
This relates to where in the journey of working for your organisation a worker is.
Candidates
This is for people that are not actively working for or scheduled to work at your organisation.
Based on people who do not yet have an External ID (e.g. Employee ID for Employees) assigned by an integration.
Note, internal hires going through compliance are still reflected as "engaged".
Pre-Start
This is for people that are scheduled to work at your organisation.
Based on people who have an External ID (e.g. Employee ID for Employees) assigned by an integration and/or a start date in the future.
Engaged
This is for people that actively work at your organisation.
Based on people who have an External ID (e.g. Employee ID for Employees) assigned by an integration and/or a start date in the past.
Managing People State & Lifecycle Data
Data for people state and lifecycle should be managed in your HRIS. Once data is updated there, it will reflect in Zipline within 24 hours.